15 Proofreading Tips for Writers

Let me ask you a question: How do you feel when you find a grammar error or typo in a book you are reading? Are you sad for the author? Sad for the editor? Do you feel a bit smug that you found the error and obviously no one else did?

What if it were your own writing and someone else caught the error? How would you feel then?

I'm going to give you some proofreading tips to help reduce the amount of errors or typos found in your writing.

Just follow these tips and hopefully one of your readers won't come across an error and feel a bit superior that they found an error you didn't.

Remember this, Mark Twain said, "The difference between the almost-right word & the right word is really a large matter--it's the difference between the lightning-bug & the lightning."

1. The first thing you can do is let your writing rest. For how long? For however long it takes to really get away from it and not have it in your head when you go back to re-read it. According to Hemingway, he wrote the ending to Farewell to Arms 39 times before he was satisfied.

2. Expect to do some rewriting. Leo Tolstoy wrote, "I can't understand how anyone can write without rewriting everything over and over again." Rewriting is the best way to learn to write.

3. Proofread in hard copy only. Reading on a computer is too easy to get lost in the writing and not see the errors.

4. Are you sentences properly constructed and clear?

5. Have you checked all questionable spellings?

6. Is your punctuation correct?

7. Have you used proper transitional expressions to tie your paragraphs together? Your chapters together? Does the continuity of the story flow throughout?

8. Does each scene have one clear and concise point of view?

9. Does your dialogue work with the story theme and move the story along or is it stagnant and conversational?

10. Have you read your story aloud? Have you had someone else read your story aloud to you?

11. Silently read your story backwards. This will help you catch many errors that are "hidden" in the story. You will not be caught up in the story and can focus on the words.

12. Proofread for one kind of error at a time. You will have to read your writing several times, but it's worth it if you can concentrate on only finding one kind of error at a time.

13. Always make sure you have double-checked your facts, figures, and names. There are many times I've read a book where the main character is named something like "Carl" in the first 5 chapters, and later changes to "Charles" in the remaining chapters. It can be very confusing to the reader.

14. Don't always rely on your spellchecker, but use your dictionary as well.

15. Always double check our apostrophes and contractions. Make sure they are constructed properly and fused appropriately.

I'm sure there are more tips out there for proofreading but these tips have done me well when it comes to my own writing. My publisher was always happy to receive one of my manuscripts because they knew they didn't have to put in a lot of time editing it. My manuscripts were one of the cleanest they'd ever seen.

Reference: The Least You Should Know About English by Teresa Ferster Glazier

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Do You Think You're the Only Scared Writer Out There?

Twenty-Five Years Ago:

I was the scared writer who didn't know if I had enough talent in my little finger to try and write a book.

• I have been there with a book, not knowing if it's good enough to catch a publisher's eye.
• I've been there with a publishing contract in my hand not knowing if I should sign or what?
• I've been there when that first book was printed and I held it in my hands for the first time. Like holding your baby for the first time.
• I've been there in critique classes when another writer would tell me I "wrote it wrong" or "used wrong tense" or something else equally as humiliating. How could I be writing it wrong? Then the flood of "am I not good enough" comes again.
• I've been there during book signings when no one shows up. Once again, it hits, "Am I not good enough?"
• The marketing is scary. It means I have to talk about myself in a positive way.
• The selling is hard. How do I tell people about my book and hope they'll buy it? I'm not a salesperson.
• I've been the writer who sits in a room of other writers thinking I'm the only one who is scared.

Does this sound like you?

Raise your hands. Too scared to raise your hand? I totally understand. I've been there.

I have BEEN there.

Not anymore.

That was twenty-five years ago. I am no longer that scared little writer thinking I'm the only one in the world who feels like that.

I've written books. I've had books published. Yes, with real publishers!! Publishers who I had to submit to and wait anxiously for acceptance or rejection.

I've got a rejection pile so large you can sit on it.

Yes, I've kept every single rejection letter. 

Why? Because it means I'm working my butt off trying to get my work published. It means I'm working.

I got past the "what if I'm not good enough" and I'm writing, but I think my dialogue is flat or I can't tell which Point of View I'm in. I did research. I learned. I asked other writers. 

I wanted to join a writers' group. There wasn't a writers' association  in Florida. So, what did I do? I co-founded the Florida Writers Association. I worked hard with other people to make it the best organization in Florida. It is, too. Just ask anyone.

I created writers' groups. I created critique groups. I helped other writers. The FWA motto is "Writers Helping Writers". 

Like it?

It's my mission to help other writers. I want to provide aspiring fiction writers with the tools they can use to be the best writers than they can. I know I can do it. 

Why?

Because I've been there.

And, I did it all the while fighting a debilitating disease. Bipolar Disorder. I fought against 

• social anxiety disorder, 
• generalized anxiety disorder, 
• panic attacks, 
• PTSD, 
• and OCD. 

It never stopped me from writing. It never stopped me from succeeding. 

I did it. 

You can too.

I know, deep down in my heart, you have what it takes to be a great writer. If I can do it, anyone can. 

I wrote through hospitalizations. 

I wrote through suicide attempts. 

I wrote through depression. 

I had great writing moments during manic episodes.

I learned ways to manage the Bipolar Disorder so that I could be the best writer I knew I could. I knew it was inside. I knew I had to be the one to break out of my barriers and fight the obstacles. 

I did.

If you are a true writer, you won't let any obstacle, big or small, get in the way of writing.

I didn't. 

I can help provide you with the tools you need to be the best writer you can. 

Just write to coach@vickimtaylor.com and tell me you're ready to be the best writer you can be. We'll take it from there.

Image credit: poulcarlsen / 123RF Stock Photo

Writing Tips - Overcoming the Fear of Writing a Synopsis

If you noticed, I didn’t title this article “Overcoming YOUR Fear of Writing a Synopsis.” I don’t think you own the fear anymore than I do or any other writer. We all share a common emotion, one that can be summed up in one word: Formidable.

What is it about this particular piece of writing that brings out more moans and groans from writers than a roomful of sixth graders getting a surprise math test?

What is a Synopsis?

Look at the word. Synopsis. Say it with me. “Sin-op-sissss.” Even the sound of the word emanates dread.

What is a synopsis? Webster’s defines it as “a shortened statement or outline, as of a narrative. Abstract.”

Nothing sounds particularly evil in that definition. Let’s look at it a little closer – “shortened statement or outline.” Hey, look at that. “outline.” Now there is a little word we’re all familiar with. Does “outline” make you cringe as much as “synopsis?” What about “shortened statement?” Not me. Probably not you, either.

Start with a Simple Sentence

Let’s start with the shortened statement. I’ll use the popular children’s story, Lady and the Tramp to help demonstrate my points.

What is our story about?

“Lady and the Tramp is a story about dogs.”

True, but the portrayal is dry and uninteresting. Would you want to just read a story about dogs? What makes this dog story different? Let’s see if we can add some more information to better describe the story.

“Lady and the Tramp is about two dogs from different sides of the track.”

Good. Now we know that there are two main characters. And, we know that these two characters are different in some way. Let’s see if we can do a little bit better.

“Lady and the Tramp tells the adventures of an upper-class, well bred cocker spaniel and a roguish mutt from the wrong side of the tracks.”

Okay. Now we have some description and a hint at a story. We know that these two distinctly different characters are going to have at least one adventure.

Describe Your Story in 25 Words or Less

So, now we need to think about our audience. The synopsis generally goes to an editor, agent, or publisher. So, we must capture their attention. Give them something to grab onto and not let go. This is where you can really get creative and meet the “describe your story in 25 words or less” challenge.

“Lady and the Tramp is filled with exciting adventures of Lady, a lovingly pampered cocker spaniel and Tramp, a roguish mutt from across the tracks.”

Whew! There it is – 25 words – exactly. We’ve just written a strong hook for the opening of our synopsis.

Every synopsis should start out with a statement that describes your story in approximately 25 words. However, don’t be a stickler about trying to hit the “magic” number. There isn’t really a magic number. But, keeping your description to approximately 25 words helps to focus your writing on the key elements of your story.

Key Elements – Not That Difficult to Identify

Speaking of key elements, those are what we now need to identify so that we can create our synopsis.

Wait, wait. Stop groaning. I promise we’ll go slowly. Okay?

I think I’ve read every article and book written on creating a synopsis and even though every writer has their own formula for creating the “perfect synopsis,” I admit that authors agree on one thing – You need to practice. So, my suggestion is that you do what I’ve done here. You find some simple stories and practice creating the synopsis for them. Once you’re able to pick out the key elements easily, you’re ready to create a synopsis for your own story.

So, back to our story, Lady and the Tramp.

First Element - Structure

The basic structure of the synopsis should be a complete summary of your story from beginning to end, written in present tense. Simple, right? So far. Let’s see how that helps us with our story.

“Lady and the Tramp is filled with exciting adventures of Lady, a lovingly pampered cocker spaniel and Tramp, a roguish mutt from across the tracks.

Lady’s owners love her but ignore her when their baby arrives. The owners leave her with a cat-loving aunt who locks Lady out of the house.

Lady runs away and straight into a street-wise mutt named Tramp who shows her how good he has it being free from owners.

Lady is caught by the dog catcher and spends time in the pound learning some of Tramp’s secrets. Hurt and jealous, Lady is returned home and exiled to the doghouse once again.

Lady discovers a rat making its way into the house and is helpless to defend her home. Tramp helps her by getting into the house and killing the rat. However, he’s accused of attacking the baby and is placed in the dog catcher’s wagon to be taken to the pound.

Lady’s owners return home just in time to see how Lady has been treated and have Lady show them the dead rat.”

More Key Elements – Setting, Main Characters, Conflict

Not bad for a first draft. We’re missing a few items that would make the story more dramatic and compelling for the editor, but those can be added easily. First, we should make sure that we’ve established the setting for the story and identified our main characters.

We’ll have to identify real conflict between these characters and their motivations. Then, we’ll have to show the resolution of the conflict. It isn’t as important to name every character in the synopsis, but you must name your main characters.

Final Key Elements – Tell Your Ending

Finally, we must make sure that we’ve wrapped up our story and told our ending. Yes, that’s what I said, we tell our ending in the synopsis. You must never, ever tease editors and leave them guessing about the ending of story.

As a side note for romance writers: If your story is a romance, make sure you always establish the love relationship between the two main characters by showing how they met and why they’re fighting against their attraction.

 With that advice, let’s see how our synopsis shapes up after adding these key elements.

“Lady and the Tramp is an early twentieth century story filled with exciting adventures of Lady, a lovingly pampered cocker spaniel and Tramp, a roguish mutt from across the tracks in New England.

Lady’s owners lavish attention on her until a new baby arrives that takes all their attention. Ignoring Lady’s needs, they go away on a trip leaving her and the baby with a callous aunt and her two Siamese cats that wreak havoc. Lady, wrongly accused of the mischievous cats’ pranks, ends up in the backyard doghouse and eventually fitted for a muzzle.

Fearful, Lady runs away and straight into a street-wise mutt named Tramp who shows her how good he has it being free from owners. He treats her to a night on the town, complete with a romantic Italian dinner from his favorite restaurant.

Unfortunately, even though he protects Lady from a vicious dog attack, Tramp can’t protect her from the dog catcher. Lady spends time in the pound learning some of Tramp’s secrets from his other wayward, albeit, intimate acquaintances. Hurt and jealous, Lady returns home and is once again exiled to the doghouse.

Lady’s other neighborhood dog-friends advice her to forget this scoundrel and chivalrously offer to take care of her.

Tramp returns, hoping to change Lady’s mind about him. She rejects his advances and sends him on his way.

Moments later she’s alarmed that an ugly rat enters the house, but can’t do anything about it because she’s chained. Tramp comes to the rescue by finding a way into the house and killing the rat before it can harm the baby.

However, the heartless aunt accuses Tramp of attacking the baby and calls the dog catcher who places him in the wagon to be taken to the pound.

Lady’s owners return home just in time to see how Lady has been treated and have Lady show them the dead rat. Lady’s friends run to stop the dog catcher’s wagon and everyone is reunited after a thrilling chase scene.

When the commotion settles, Tramp chooses the family life and abandons his drifting ways to stay with Lady and her owners.”

And, there you have it. Your synopsis. Was that so painful?

This synopsis is rather short when compared to the longer books you desire to write. Don’t let that intimidate you. The concept is still the same.

Final Advice

Editors have specific requirements when it comes to the length of your synopsis. Unfortunately, just like snowflakes, no two editors are the same. One editor requires a ten-page synopsis while another may only want two pages.

My advice to you is that you follow the requirements of the editor and make sure you include enough information in your synopsis to tell your story but not so much to slow it down. Focus on the story’s development from beginning to end and make sure you emphasize the resolution of the conflict and/or romance.

If you’re having trouble writing your synopsis, don’t beat yourself up about it. Go back to your story. Have you developed the plot completely? Do you understand your characters and their motivation? Is your conflict believable and resolvable? If you can’t answer those questions, the problem isn’t with your synopsis. If you don’t understand your story how do you expect an editor to?

Good luck and remember to practice, practice, practice.

Lady and the Tramp is owned by © Disney Enterprises, Inc. All rights reserved.

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